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Safeguard Page
GDPR and Anti-Spam Compliance
At Voltmailer, a product by SyneticX LTD, we are committed to ensuring that all
email communications and data processing activities comply with applicable
regulations, including:
General Data Protection Regulation GDPR – governing data protection and
privacy in the EU/EEA.
CANSPAM Act – regulating commercial email practices in the United States.
This page outlines how we meet these legal obligations and what safeguards we
implement to prevent spam and protect personal data.
Our Commitment to GDPR Compliance
Under GDPR, we uphold the following principles:
Lawful Basis for Processing
We process data only with a valid legal basis, such as user consent or
legitimate interest.
Users must provide explicit, informed consent before we send marketing
communications.
Data Minimization
We only collect and process data necessary for the intended purpose.
This includes email addresses, names, and other essential information
provided by users.
Data Security
We use industry-standard encryption and secure storage practices to
protect personal data.
Regular audits are conducted to ensure compliance with GDPRʼs data
protection requirements.
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User Rights
Users have the right to:
Access View what personal data we hold about them.
Rectification Request corrections to inaccurate or incomplete data.
Erasure Request deletion of their personal data ("Right to be Forgotten").
Data Portability Obtain their data in a portable format.
Data Processing Transparency
Clear information about how we process data is provided in our Privacy
Policy.
We inform users whenever their data is shared with third parties or
processed for marketing purposes.
Breach Notification
In case of a data breach, we will notify affected users and relevant
authorities within 72 hours, as required by GDPR.
CAN-SPAM Compliance
We strictly adhere to the CANSPAM Act to prevent spam and ensure ethical
email practices. Hereʼs how:
No False or Misleading Information
All email headers and subject lines are accurate and not deceptive.
Clear Identification of Commercial Emails
All emails sent for marketing purposes are clearly marked as
advertisements where applicable.
Opt-Out Mechanism
Every email includes an unsubscribe link to opt-out of future
communications.
Opt-out requests are honored promptly, within 10 business days.
Sender Information
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Our emails clearly identify the sender and include our valid physical
address.
Prohibition on Third-Party Abuse
We do not use harvested email addresses or share user data with
unverified third parties.
Our Safeguards Against Spam
Consent-Driven Emailing
We ensure that every email recipient has opted in to receive
communications from us.
Verified Email Lists
Users uploading email lists must confirm that they have obtained explicit
consent from recipients.
Automated Monitoring
Our system detects and prevents abusive email practices, such as sending
unsolicited emails or exceeding reasonable send limits.
Recipient Empowerment
Recipients can easily unsubscribe or report abuse through links provided
in every email.
Best Practices for Voltmailer Users
As a Voltmailer user, you agree to:
Obtain Consent Ensure all recipients in your email lists have provided explicit
consent.
Avoid Deceptive Content Do not use misleading subject lines or false
information in your emails.
Provide Opt-Outs Include a clear unsubscribe link in all your campaigns.
Respect Recipient Rights Honor opt-out requests and respect data privacy
rights.
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Failure to comply may result in suspension or termination of your account to
maintain compliance with GDPR and CANSPAM.
Report Abuse
If you believe youʼve received spam or have concerns about how your data is
handled, contact us at:
Email: voltmailerhq@gmail.com
We will investigate and take appropriate action promptly.
